Assigned Move-In |
* Monday, November 5 9:00 am - 6:00 pm |
Show Days |
Tuesday, November 6 9:30 am - 5: 00 pm Wednesday, November 7 9:30 am - 3: 00 pm |
Move-Out |
** Wednesday, November 7 3:00 pm - 11:00 pm |
* Depending on location, see move-in plan. |
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Advance Shipping/Storage
To the Reimer Express Warehouse:
Shipping display materials in advance will ensure that exhibitors’ materials will be in their booths by the time installation begins. Shipments may be sent to the Advance Reimer Express warehouse up to 30 days before the move-in day. All shipments however must be received at the warehouse 3 business days before the move-in date or they will be subject to extra charges and delivery time cannot be guaranteed. All shipments must be received at the warehouse between 0800 and 1600 hours, Monday through Friday. Shipments will not be received after hours or on weekends.
Warehouse Address:
Reimer Express Lines
10120 - 52nd Street SE
Calgary, AB T2C 4M2
All exhibitors shipping materials to the advance warehouse must contact Reimer directly at 1.800.531.3976 or view the flyer on the Order Forms page. All exhibitors shipping materials to the advance warehouse must also complete and return the Material Handling order form on the Order Forms page. Please refer to the Material Handling order form for shipping instructions and delivery address. By using the official carrier, Reimer Express, exhibitors will reduce their costs, waiting time and hassles. Reimer has first access to the facility for unloading, thus assuring your materials are in the facility before you arrive.
If your shipments are coming from abroad and require Customs Brokerage, please see the Mendelssohn Commercial form on the Order Forms page.
Direct Shipping
To the Roundup Centre:
Exhibitors electing to ship directly to the Roundup Centre must refer to the Move-In Target Floorplan and follow the move-in procedures below.
Should you choose to advance ship or direct ship your display materials, please complete the Material Handling Form (Levy Show Services) on the Order Forms page to ensure your display materials are moved from the loading dock to your booth space.
Please be advised that the Roundup Centre will NOT accept deliveries for the event prior to the beginning of move-in, Monday, November 5, 2007. Deliveries arriving at Roundup Centre before this date will be refused.
Please confirm your shipment date with your carrier, no later than October 30, 2007.
Move-In Details
Levy Show Service has been designated as the Floor Manager in charge of move-in and move-out. Please refer to the Move-In Floorplan for your target delivery time.
If you have any questions regarding Material Handling please contact Levy at
604.277.1726 or email .
Material Handling
Material Handling services consist of the following:
- receiving and documenting of exhibitors’ pre-paid shipment at the Roundup Centre
- unloading and delivering shipment to exhibitor’s booth
- removal and storage of empty crates
- returning empty crates to exhibitor’s booth following the close of the show
- loading of freight onto the designated outbound carrier
Please refer to the Levy Show Service Material Handling order form on the Order Forms page for additional information.
On-Site Storage
There is very limited on-site storage during the show. If you have not booked third-party materials handling (through Levy Show Service), please make arrangements to A) take your empty crates off-site after moving in or B) hide your "empties" in your booth.
Move-Out
All exhibits must be dismantled and carriers checked from the Calgary Roundup Centre by 11:00 pm, Wednesday, November 7 . Should your carrier fail to report, your shipment will be re-routed onto the official carrier Reimer Express, for delivery at the exhibitor's liability and expense. Any exhibitor freight left on the floor after this deadline will be removed by Reimer Express and returned to the exhibitor at his/her liability and expense.
The exposition closes at 3:00 pm. Exhibitors are asked not to take down their exhibits until after that time. Dismantling your exhibit prior to 3:00 pm, November 7, may result in a penalty towards your participation at the 2007 event.
Please do not have your drivers arrive for pick up until after 3:00 pm as the aisle carpet must be rolled up and crates must be moved onto the exposition floor. The loading dock may not open for move out for up to one half hour after the exposition closes.
Please note that immediately after the exposition closes you may experience congestion at the loading dock with the possibility of up to a 1 hour wait for your driver or carrier.
The move-out time is after regular business hours and several carriers will not pick up freight after that time or they may charge after hours fees. Reimer will be on-site to ensure loading of your goods onto their trailer, for delivery to either your site, or for pick up at Reimer's dock the following day.
Post-Show Outbound Shipping
The exhibitor is responsible for making appropriate arrangements with a carrier for shipping following the close of the show. As the official freight carrier, Reimer Express will be on-site during the show to assist with the co-ordination of all outbound shipping. Please make note of the allotted move-out time and confirm this with your carrier. The exhibitor is responsible for clearly marking and labeling each piece of freight to be shipped. If Material Handling has been ordered and paid for, Levy Show Service Inc. will load your crated shipment onto your chosen carrier, provided that you have made the necessary shipping arrangements. Levy Show Service Inc. will not be responsible for shipments left at the Roundup Centre after the move-out deadline.
Parking
Please refer to the Calgary Stampede Event Services Exhibitor Order Forms on the Order Forms page and you will find a parking map and instructions on how to obtain parking permits and fill out the order form.